Warehouses
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Managing Warehouses
A warehouse is used for all products. You must have at
least one warehouse to ship anything in AbleCommerce. Even
digital goods must belong to a (virtual) warehouse. Your
default warehouse will always be known as your Primary
Warehouse. You can select a different primary warehouse
at any time.
From the menu, go to Configure
> Shipping > Warehouses to view a page similar to
the one below.
The Warehouses listing page is shown.
In the first column, the Primary
warehouse is indicated by the circled checkmark.
The primary warehouse information
is shown on your invoices. It can also be used if you have
setup tax rules and the taxable area is within your default warehouse
address. This typically applies to international merchants
who use VAT and must display prices with tax. In this case,
a taxable product will be shown with tax in the case of the warehouse
address being within the taxable region or zone.
The Warehouse
column lists the name of each warehouse. This information
will be shown to the customer.
The Address
column shows the physical location of location where products
will be shipped from.
The Products
column has a counter showing the number of products
that are assigned to the corresponding warehouse.
The Action
column allows you to Edit
the name and address of the warehouse, or Delete
any warehouses that are not set as the primary.
When you create multiple warehouses, you are creating new shipping origins. A warehouse
is typically a unique physical location, and used to create orders
with multiple shipments. By using Ship
Groups with warehouses you can assign different shipping services
or methods to a warehouse for special shipping conditions, such
as products that are oversized, overweight, or perishable.
All the products in your catalog are assigned to a warehouse.
It is a requirement; so it is best to set up warehouses
before adding your products. If you will only be using one
shipping origin, then it isn't necessary to create more than one
warehouse. You can, however, easily move products from one warehouse
to another.
Add or Edit a Warehouse
AbleCommerce is installed with one default warehouse. All
products must belong to a warehouse.
From the menu, go to Configure
> Shipping > Warehouses.
From the Warehouses page, click the Add Warehouse button located
in the upper-right corner of the page.
From the Add
Warehouse page, you will see a form to enter basic
address information.
Enter the Store/Warehouse
Name for the warehouse. This will be displayed
within the order administration.
Enter the street, city, country, state, and
zip code. Make sure to use the correct zip code, especially
if using a live shipping service.
If desired, enter the phone, fax, and email.
This will be displayed on the packing list and invoices.
Click the SAVE
button to make updates, or use the SAVE
and CLOSE button when finished.
You will return to the Warehouses
page where your new warehouse will be shown.
Note that the product count is shown for each warehouse. After
you create a new warehouse, you should assign products to
it.
The Primary Warehouse is indicated by
the green circled checkmark in the first column. To change
the Primary Warehouse, select it and click the Set
Primary button in the lower-left corner.
You can change the address or name of
a warehouse by clicking the Edit
button from the Action
column.
You can remove a warehouse by clicking
the Delete button
from the Action
column. You cannot delete the default warehouse.
Assigning Products to a Warehouse
After creating a new warehouse, you
can assign products to it. There are a few methods available:
Search
and Assign - to assign several products to a warehouse,
click on the linked number counter in the Products
column for the tax code you want to assign.
Moving
Products from a Deleted Warehouse - if a warehouse
that you wish to remove has products assigned, you can delete
it while reassigning its products.
Batch
Edit - to change or update several products with a
different warehouse, go to the Catalog
> Batch Edit > Products page and follow the instructions
there.
Edit
a Single Product - go to the product editing page,
which is available from the Catalog
> Products page. Select a product to edit. From
the default tab named 'Product', find the section named "Shipping
and Tax" and select a warehouse from the Warehouse
field option.
Search and Assign Products to a Warehouse
From the menu, go to the Configure
> Shipping > Warehouses page to view a list of
warehouses previously created.
To assign a warehouse to products, click on
the linked number counter
in the 'Products' column for the applicable warehouse.
This will bring you to the Search
Products form, which is similar to the one shown below.
The top section provides common search fields and options that
can be used to find one or more products. If you want additional
search options, then click on the Advanced
Search Options header to expand a section with additional
search criteria. Reference the sample screenshot below:
Using the search
form(s) provided, find the products that will be assigned
to the warehouse selected from the prior page.
After entering the search criteria, press
the Search button
which will drop-down to provide 3 additional filters:
- All Products: results
include all products regardless of their assignment to warehouse.
- Assigned Products:
results include only the products that are assigned to the
selected warehouse.
- Unassigned Products:
results include only products that are not assigned to the
selected warehouse.
By default, the search results show any products that are currently
assigned to the selected warehouse. Reference sample below:
You can either use the buttons from the Action column to individually
Assign or Remove product associations, or..
Check the box next to one or more products,
or check the box at the top of the first column to quickly
select all products in the search results.
This will activate the Update
button, which will drop-down to provide 2 options: either
Assign or Remove
the selected products.
The update will take place immediately after selection.
When finished assigning products, click the
BACK button to return
to the Warehouses page.
Moving Products to a different Warehouse
From the Warehouses
page, click Delete
button in the Action
column for the warehouse you want to remove. This cannot be
the default warehouse.
This will display a page listing of all the
products that belong to this warehouse.
Each product has a link to the Edit Product page.
Using the option list, Select
a new warehouse to move all the products to.
In the lower-right corner of the page, click
the red Delete button
to continue, or Cancel button to return to the previous page.
Once the Delete action has occurred, the products are moved
to the warehouse selected.
Adding or Changing a Product's Warehouse
From the Catalog menu, go to the Edit
Product page for any product.
When you add or edit a product, you can select the Warehouse
from the SHIPPING and TAX section.
The list of existing warehouses are available for the Warehouse selection.
Multiple Shipments at Checkout
The example below shows the selection of shipping methods for
two shipments.
Multiple shipments can be created for two reasons:
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