Configure > Email

Email Templates

The email system in AbleCommerce is comprised of two types:

Email that is sent when events take place. (These email use triggers)
Email that is sent by features within the program. (e.g. digital delivery, gift certificates, product review, etc)

There are no real differences between the two types of email and they can be managed from one location. Simply, one email type uses triggers, and the others are selections for other features, so they won't use the trigger option. AbleCommerce makes it easy for you by providing 15 pre-configured email templates. All you need to do is change the email addressing and modify the content, if you want.

The Email Templates page displays all of the email available to AbleCommerce. From here, you can manage, edit, copy, and create new templates.

In the first column, is the Name of the template. This is displayed only to the merchant. The Subject of the email is shown next. Notice that variables can be used to automatically insert the correct data for the email. If the email uses Triggers, they will be shown in the next column. The HTML column will show "True" if the email is being sent as html code.

Edit your Email Templates

Change the addressing information so that any email is sent from your company. Repeat for each email template.

Go to Configure > Email > Templates using the top menu.
Click the EDIT icon for the 'Customer Order Notification' email template.
In the top part is the email addressing information as shown in the above example.
At a minimum, enter a new From Address. This is what the recipient will see in their email from your store, as well as who they may reply to.

NOTE:

If you are not receiving your store's email, then make sure you have a valid From Address. You need to update this for ALL of your email templates.
The Template Name field is for merchant admin display purposes only. Change the template name if needed.
In the To Address(es) field, enter the recipient(s) for the email message. You can enter multiple email addresses or keywords separated by a comma.
- Use the keyword customer to send this email to any customer.
- Use the keyword vendor to send this email to any vendor who's products were purchased in the order.
In the CC Address(es) field, enter any additional recipient(s) for the email message. Addresses are visible to all recipients.
In the BCC Address(es) field, enter any additional recipient(s) for the email message. Addresses are not visible to any recipients.

TIP:

If you want to receive a copy of all order notifications, then add your email address to the BCC Address field.
Click the SAVE button before continuing.
In the middle section of the page, you will see the "Order Placed" trigger selected for this email template.
You can select any number of Triggers by checking the box next to each. However, you should have an understanding of these events and how, or when, they occur before changing the default settings.

If a trigger is selected, this email will be sent automatically when the event occurs. Not all email templates need to have a trigger.
In the last section of the page, you may change the email Message and Subject line.

Change or enter the subject and message body. Both subject and body use the NVelocity template engine, providing scripting capability and dynamic variable support. For details and examples on how to leverage the NVelocity engine, see Appendix D: nVelocity Syntax Reference.
By default, all of the default email messages are sent as HTML. You can disable this feature and send plain text by un-checking the box for Send HTML Mail.
Click the SAVE button when finished.

Add, Edit, Copy or Delete Email Templates

Go to Configure > Email > Templates using the top menu, to find the Email Templates page.

In the far right column, you will find the action icons to perform the following tasks:

Copy - Make a duplicate of the selected email template.
Edit - Change the contents or settings for the selected email template.
Delete - Remove the selected email template.
Add - Click the ADD EMAIL TEMPLATE button in the lower-left corner of the page.

Email Template Samples

AbleCommerce comes pre-installed with 15 email templates that require little modification. Most of the templates are in html with css included so you can easily customize the colors, fonts, and layout.

AbleCommerce provides a sample of every email that you should ever need. If you do not have any email templates, you can install a new copy of AbleCommerce (30 day trial) and copy the information over. If you know how...you can get the information from the database create scripts in the \install\ folder.

NOTE:

Before you take your store live, you should review the content of each email and make sure the addressing is correct.

Email Templates These are the default templates when you install AbleCommerce with the Basic Data option. Remember, you can change when the email is sent by modifying the triggers.
Name	Triggers	Automatic Event or Use
Customer Order Notification	Order Placed	The Customer Order Notification email is a receipt provided to the customer* upon placement of any order, paid or not paid. This is very similar to the customer's online invoice. You may want to change the text that displays in the beginning of the order notification email, as shown in the example below. *Use the BCC field to copy the email to the merchant
Lost Password	Customer Password Request	From the login.aspx page, there is a "Forgot Password?" link for the user. When clicked, it will allow the user to enter a registered email (username) so that a Lost Password email can be sent with instructions. The user is instructed to check their email and follow the link to reset their password. Clicking the link in the email will bring them to a page where they can create a new password and login.
Low Inventory	Low Inventory Item Purchased	When a product's Low Stock threshold is met, the Low Inventory email is automatically sent to the merchant or vendor. Inventory levels are adjusted when the product is paid for (or shipped), as such, the email is sent when inventory re-order levels are triggered. An example email is shown below.
Vendor Notification	Order Paid	A Vendor Notification can be sent when the order is paid. The vendor will automatically receive a Packing Slip email which does not include prices, only product and shipping information. This email is only sent to any vendor(s) associated to products in the order. The Packing Slip can be printed out and included with the shipment. Address type, shipping method, and any special instructions are shown.
Gift Certificate Validated	Gift Certificate Validated	If you are going to sell electronic Gift Certificates, then you will want to review and edit this simple email. When the Gift Certificate is validated by the merchant, this email is sent automatically to the customer. It has instructions to view their Gift Certificate Serial Number online, by logging into their account. The serial number is the same as cash in your store and is not included in this template. In fact, email should never be used to transmit any kind of secure information.
Order Shipped Partial	Order Shipped Partial	The Order Shipped Partial email is automatically sent to the customer when part of an order has shipped. The email contains shipment details including the status of each shipment in the order.
Order Shipped	Order Shipped	The Order Shipped email is automatically sent to the customer when the order ships, or when the remaining part of the order has shipped. You may want to include some information about your return policies here.
Product Review Verification	N/A	The Product Review Verification email does not use the standard triggers available. Instead, it is a selection from the Configure > Product Reviews page. If you require email verification for new product reviews, you can select the email template from here. This sends an email to the user who will be instructed to click the link in the email to validate themselves. When the user clicks the link, it will send them back to your store for a quick confirmation and the user can post new reviews.
Email list signup with verification	N/A	The Email list signup with verification email does not use the standard triggers available. It is a selection from the Marketing > Email Lists page. The Email list signup with verification email should be used with the Signup Rule, Opt-In with Verification. This will send the user an email with instructions to complete a quick verification before being added to the mailing list.
Email list signup notification only	N/A	The Email list signup notification only email should be used with the Signup Rule, Opt-In with Confirmation. This will send the user an email as confirmation that he or she was added to the mailing list. There is no additional action required by the user.
ESD file is activated	N/A	The ESD file is activated email is used for delivery of digital goods. This email template can be selected from the Catalog > Digital Goods > Manage Digital Goods page. This email is sent automatically when a digital good is activated, or available for download. Within the contents of this email are instructions for returning to the store to login and retrieve the download. One email is sent for each digital good purchased.
License key is fulfilled	N/A	The License key is fulfilled email is typically only used for digital goods that use the built-in Serial Key Provider feature. If you have entered a pool of unused license keys, you can use this email to automatically send the customer a license key for their purchased digital file. The email is sent when the digital good is fulfilled automatically or manually. One email sent for each digital good purchased.
Send product to friend	N/A	The Send product to friend email is the default template used for the "Send to Friend" feature. If you have this component active in your store, any user can email a friend a link to the product of interest.
Note added by customer	Order Note Added By Customer	The Note added by customer email template is used if the customer enters a note from the online order invoice. When this happens, the merchant will receive an email message with the information added by the customer.
Note added by merchant	Order Note Added By Merchant	The Note added by merchant email template is used if the merchant adds a non-private comment to an order. When this happens, the customer will receive an email with the message entered by the merchant.